The successful candidate will support the office in day-to-day bookkeeping, payment processing, banking transactions, financial documentation, and selected administrative tasks. The position suits both candidates with some professional experience and capable, highly motivated entry-level candidates with a professional accounting qualification. Accuracy, integrity, confidentiality, and strong English skills are essential for this position.
Key Responsibilities
Bookkeeping and Financial Transactions
- Record office, project, event, vendor, and transport expenses accurately in Tally ERP, including their allocation to the relevant cost centers.
- Process and document vendor invoices, utility bills, annual maintenance contracts, and other recurring payments in a timely manner.
- Review invoices and supporting documents for completeness and compliance with internal requirements.
- Prepare preliminary TDS calculations for payments such as rent, catering, security, and other relevant services.
- Maintain well-organised digital and physical accounting records.
- Support monthly and annual financial closing procedures and the preparation of documentation for audits and internal reviews.
Payments and Banking
- Prepare and process payments through NEFT, RTGS and other bank-transfer systems in accordance with the applicable approval procedures.
- Support international and cross-border payments, including the correct use of purpose codes and intermediary banking information.
- Coordinate with bank representatives regarding account documentation, transaction inquiries, confirmations, and administrative clearances.
- Monitor the status of payments and follow up on rejected, delayed, or incomplete transactions.
- Maintain complete and accurate payment documentation.
Petty Cash and Expense Administration
- Manage and document petty-cash transactions.
- Issue and collect receipts and supporting documents.
- Reconcile the petty-cash balance regularly.
- Support the processing and documentation of approved staff and office expenses.
Administrative Support
- Respond to routine vendor inquiries relating to invoices, payments, and supporting documents.
- Maintain orderly digital and physical filing systems for financial and administrative records.
- Support the maintenance of office attendance records and the leave calendar.
- Assist with other finance-related and administrative duties assigned by the office management.
Required Qualifications
- Professional qualification or vocational training in accounting/bookkeeping.
- Initial professional experience in bookkeeping, accounting or financial administration is welcome. We strongly encourage capable, motivated entry-level candidates with the required accounting qualification to apply.
- Practical knowledge of accounting software such as Tally ERP.
- Basic working knowledge of XML, Java and Visual Basic as required for the accounting software used in India.
- Good understanding of Indian accounting procedures, invoicing and TDS requirements.
- Good knowledge of online banking and payment processes, including NEFT and RTGS.
- Good Microsoft Excel skills, particularly for accounting, data validation, reconciliation, and data summarisation.
- Good working knowledge of Microsoft Word.
- Good command of written and spoken English.
- A high degree of accuracy, reliability and confidentiality is essential.
Personal Competencies
- Strong numerical and analytical skills.
- Careful and structured approach to financial documentation.
- High level of integrity and discretion when handling financial and confidential information.
- Ability to work independently while following established procedures and approval processes.
- Willingness and ability to learn new systems and procedures quickly.
- Good organisational skills and ability to meet deadlines.
- Professional communication with colleagues, vendors, banks and external service providers.
- Ability to work effectively as part of a small international team.
What We Offer
- A full-time position based at the Konrad-Adenauer-Stiftung India Office in New Delhi.
- A regular 40-hour working week, normally from Monday to Friday.
- 22 days of paid annual leave per calendar year.
- Five days of paid casual or sick leave per calendar year.
- Public holidays.
- An annual bonus equivalent to one month’s basic salary, payable on a pro-rata basis where applicable.
- Employer contributions to the Employees’ Provident Fund and statutory gratuity benefits in accordance with applicable Indian law.
- Reimbursement of a certain percentage of eligible medical expenses for the employee, spouse and dependent children, up to a certain amount per calendar year and subject to the applicable documentation requirements.
- Reimbursement of a certain percentage of the annual premium for eligible individual health insurance for the employee, spouse, and dependent children, up to a maximum employer contribution of a certain amount per year.
- The opportunity to work in an international environment and contribute to the activities of a German foundation in India.
Application
Interested candidates are invited to submit:
- a curriculum vitae;
- a concise cover letter explaining their suitability for the position;
- relevant accounting qualifications and certificates;
- their earliest possible starting date; and
-
their salary expectations.
Applications must be submitted by 30 November 2026.
The preferred starting date is 15 January 2027. Candidates should be available to take up the position no later than 1 February 2027.
The appointment will be subject to satisfactory reference and background checks.
If you are interested, please contact Mr. Kripal Rawat by email at kripal.rawat@kas.de or by telephone on +91 11 24113520, or Mr. Viktor Frank by email at viktor.frank@kas.de.
